Software Engineering – Payroll System

Introduction Information governing body is doing of culture received and ancestral to nurture an efficient and effective carry surface. One of the most typical training carcasss is the Transaction Processing System. Transaction Processing System collects, stores, modifies, and retrieves the legal proceeding of a legitimate organization. The butt against of retrieving, modifying and transmitting selective info to be stored victimisation entropy system is referred to as transaction. Transactions occur is kn make to be a part of records.All of these records were origin everyy kept in paper. When a certain organization parts a certain transaction r issueineing system, retrieving and transmitting of information impart be available at any clip needed. The number and volume of transactions stand be calculated for a assumption clock time period. paysheet System is free hireroll softw be programright from Employees Personal Information, Pay Structure, Loans, Reimburse ment, Pay Slip Generation & releaseing, Salary Register, P. F. , E. S. I. , Profession Tax, Income Tax, and L. I. C. Reports etc. loaned to the in a higher place reports, standard formats for annual submissions of PF, E. S. I. , and P. T. ar excessively generated automatically. This softw ar system package package hobo be utilize by Industrial units, Distribution Agencies, Departmental Stores, Consultants, Business Ho pulmonary tuberculosiss and Contractors etc. The developers of the encasefollow a predefined pattern so that the implementr has the easiness of use and can utilize thepackageto its fullest extent. Care has been taken so that the software systemis as much user friendly as uniformly and any suggestions on improvements in this regard are welcome.The use of thispackageis a must forpersonneldepartments in various Industrial houses since it go out tending in reducing monotonous manual labour and produce unde burdend results for salary and related calculations . payroll System with Time keeping and findprint refers to the records paper or electronic and calculations that you demand to fit proscribed your employees pay and deductions under the PAYE (Pay As You Earn) system. Its essential to a care or follow that you pay your employees the right descend and on time and that you make the correct deductions.So keeping accurate payroll records is rightfully important. Now a day, Manual System is re place into more advance and advanced technology, respectable like the Manual payroll System where the accountant, computes or bring employees salaries through calculator. The way of saving files and important documents are exclusively filed in filing cabi internets that may cause loss of files when large amount of data are being received. In takeition, it is not secured. And in fact, most accountant, uses uniform software of Microsoft office especially MS Excel.And with the use of this proposed system, a impudently and more advanc e Payroll System may be produced which can provide data security, prevent loss of data and redundancy and easier to access, accurate and immediate to use. ABSTRACT Project clinicals The Software engineering course that we took this semester placed emphasis on the paradigm of extreme Programming (XP) techniques. Extreme programme is a program technique that bases its values on simplicity, communication, feedback and courage. It encourages team work and constant communication with the client.The objective of this project is to put into practice the t individuallyings that we bear learnt ab unwrap XP. Approach When we were set-back given this project, we met to determine how we were to carry out the task assigned to us. We drew up a time-line, discussed about the programming language to use to carry out the task, how the GUI would look like and also to make sure that we understood what was assigned to us. We finally colonised for Visual Basic (VB) as our programming language. We got more information on what we were to do and set about completing our task, making use of the stark naked ideas taught in class, and especially spikes.Achievement Our task was to develop a payroll system that would keep a record of employee data including their pension see, conjugation membership status, and taskes and also to be able to calculate the pay of the employees victorious into consideration employee data. We have been able to achieve these task. The software we developed calculates the employee net pay from the deductions. The pay slip can be printed out as a receipt. Most of the bugs that we found and those that the clients and beta users found have been corrected. each new bugs found volition also be corrected and the software will be updated and released. Because we used object-oriented principles, modifying the software to fix bugs or add a new feature has been relatively open. The Company name We entrust that consistent quality results can be achieved sav e if the organization is process driven. thitherfore, we have knowing a standard process which needs to be followed by our development group for each project/product. A process audit is carried out by the quality department, and any deviations from the standard process are reported.We keep enhancing our process depending upon the suggestions of our defect prevention board, and the Following is the barb of our standard software development process Related Document federation NAME Software information Life Cycle Requirement Specifications footprint 1 Requirement Analysis This is perhaps the most important smell in the entire cycle. If the requirements are understood well and documented clearly, consequently the implementation becomes much smoother and slight amount of re-work is required in the software. Functional Specifications ill-treat 2 Functional Documentation After the requirements are known, we make Functional Specifications which mainly consists of specifications of the user interface and the reports. These are given to the client, to give him the knowledge of how the system would function to meet his requirements. The comments of the client are addressed and then this document forms the basis of Software Design. Design Specifications tonus 3 Software Design Once the functionality is frozen, the software is then designed to implement the same.A design specifications document is created which describes the overall software architecture and the comp cardinalnts included in the same. The Design Specification also divides the system into small components (modules) which we can be treated as individual units. Program Specifications tone of voice 4 Module Specifications After the Design is finalized, program specifications are active for each independent unit identified in the Design. The development of modules is carried out on basis of these program specifications. Step 5 Unit Development Each module is developed on the basis of program sp ecifications.The software developed is reviewed by peer as well as by SQA. Unit Test Plan Step 6 Unit exam Each unit developed is then tested independently. Stubs are used wherever there is integration required with other units. The unit is runner tested by the developer, and then an Independent unit testing is carried out to flush out unit level errors. Step 7 System Integration Once all the units are developed, the system is then incorporated together by the integration team. System Test Plan Step 8 Integration Testing This is the last pure tone before the software is released to the user.The integrated system is tested on basis of system integration test plan to see whether it meets all the requirements of the system. The integration testing is first carried out by development group and then carried out by the SQA. The system is released only when it gets satisfactory quality rating by the SQA. UAT plan Step 9 User Acceptance Test Once the software is released, a user es pousal test is carried out in the product environment. The system is put into production when the user is satisfied with the results of user acceptance test. Payroll SystemOur Payroll System is specific to Philippine setting.It has a fully integrated attention leave credit monitoring, benefits & compensation management. It has an open-ended employee number capacity. It is ready for integration with any timekeeping device(s) or software. Its robust database expertness can process large records with ease. TimeKeeping and Fingerprint SystemThe Timekeeping System whole kit as the Bundy-clock component of the payroll system. The list of employees is imported from the payroll software. There is no need for an employee list encoding The package includes a biometric Finger Print Recognition Device. The initial list of mployees is imported from the payroll software. It is just a simple click on the interface button. * Simple port wine with Photo Display upon Finger Print Recognition. * Intelligent Finger Print In & Out Recognition, right on the spot for real-time tab of employees. * Fully Supported and Seamless Inter connectivity with the PayrollPro. * Customized reports and fine-tuning is guaranteed for specific attending-related company-policies. Statement of the occupation In any company, it is very important to monitor the employees attendance or time for accurate payroll and discipline.Some companies and schools are utilise manual punch card to record the employees attendance darn others are still using logbook. Traditionally, such information would be pull together on a site by site basis and ancestral by either manual or electronic means, to a of import point where payroll would then be processed and other reports prepared. Oftentimes, the information was outdated by the time it arrived, delaying payroll preparation and requiring numerous employees to complete just that one task. Based on observation, Universidad de Manila is accreditedly using the punch card machine and log book for time and attendance data tracking.But these systems are inaccurate and are less secured. These also have the following time keeping problems 1. Lost card/ logbook malposition by the time keeper. Pages of logbook are crumpled and torn apart. 2. Buddy punching -Proxy attendance for others 3. Manual encoding of attendance to payroll programs and other frauds. General business i. How to develop an upgrade payroll system that can succor the employees to fall their effort and consuming of time when they using it? Specific caper i. What are the Benefits of Payroll System?An automated payroll system supporters the company to manage its payroll processes more effectively. As an organization expands, the operations can be more challenging. The company hires new employees, promotes current ones to new positions, and terminates others. Its awkward for a payroll employee or department to keep track of all these changes by hand. An automated payroll system shed light ons these problems because it captures and stores new hire information and processes payroll quickly and accurately especially we will upgrade their current system to a new one which is much easier to access data. ii.How the Fingerprints help the employees to fall the time they consume before? Well Fingerprints help solve mysteries and crimes and such is because a fingerprint is unique because youre the only one who has that pattern such as cuts, curves, and swirls. But now we will use Fingerprint as Time in and Time out to lessen the waste product of time of an employee. They just need to touch the biometric and that is so easy than the previous system they use. Current State of Technology In a company, payroll is the sum of all financial records of salaries for an employee, wages, bonuses and deductions.In accounting, payroll refers to the amount paying(a) to employees for working for a period of time. Payroll is crucial because payroll and payroll taxes consi derably affect the net income of most companies and they are caseful to laws and regulations. The primary mission of the payroll department is to ensure that all employees are paid accurately and timely with the correct allowances and deductions, and to ensure the allowances and deductions are paid in a timely manner. This includes salary payments, tax keep backs, and deductions. Pens and big notebook are usually used in logbook system.Employees will apparently drop a line down their names, time they log-in and signatures as their attendance. When the time of work is through or employees had to leave from their work because of an emergency, they will just write the severance for completing their attendance for the day. While in punch card machine, the employees simply insert the time card or punch card into a slot on the Bundy clock. When the time card hit a progress to at the rear of the slot of the clock, the machine could print day and time information on the card. Using t his, employees can easily do the representative attendance for others.Especially when you will need to calculate manually the taxes, policy and any other applicable deductions and allowances in addition to each employees substantial earnings. The advantage of using their manual system is that it is very inexpensive, with virtually no start-up costs and the disadvantage of it is that whatever you save on start-up costs will probably be eaten up by the amount of time it takes to process payroll. In addition, its very easy to make mistakes when processing payroll manually, and the penalty for mistakes, especially mistakes in taxing, can be very costly.Project sharp-witted The study focuses on the Automated Payroll System that will help the company to have an accurate system that will lessen the waste of time when they use this system. This study will be the one quotation to improve the Technical knowledge in system in software engineering. This study will be a great foot step to p racticing their ability in making an automated system and to their knowledge in programming. The computerized payroll software systems save time and money, theyre very easy to use and theyre also very practical.Especially for the employee, Computerized payroll systems are much faster and easier compared to the manual processing also quick and accurate it will be easy for Time In and Time Out and also it lessen the work load of the Accountant specifically when preparing the summary of their report and the counting of monthly deduction and net salary. General Objective Specific Objective An objective of our proposed system is to develop a system that will slip away the problem of in satisfactory and incomplete information. This proposed system will contain a different flow in calculating the salary, eduction and etc. that will run the error. and also we provide a fingerprint to make a sufficient process when making a Login and Logout. To develop a payroll system that has a fingerpr int technology we provide a fingerprint to make a sufficient process when making a Time in and Time out and it will be much faster and less of time for the employee and to the accountant. She dont need to encode it in a spreadsheet because, its connected to the payroll so it become easy for the accountant. Computerized Payroll System File Maintenance The system provides the following Employee FileThe employee file program is used to add, change view or delete employees data. stupefy rebate File This program is used to maintain employee deduction records. tuberosity only employees who have adjustments, misc. earnings, or misc. deductions should have a deduction record. Deduction records that do not have a corresponding employee record will be automatically purged by the calculate payroll pre-processing program. Scope and restriction After several interviews and observations, the researchers have come to identify how the payroll works. The pick out of the research is to provide a specific COMPANY, a computerized payroll system.The proposed system will guide the employer through all the stages of the process. SCOPE TheSystemis designed for the enhancement or development of Computerized Payroll System for COMPANY. It includes the features that can Add Employees record, Edit Employees information, Delete Employees record, print / Save the Pay Slip of each employee and Updating Employees information as well as the Weekly Salary, bills advance, the rate per day, overtime, Gross payment, Net pay, and Deduction such as withholding tax and SSS, adding up with a log-in log-out process for security purpose.Moreover, with help file can be used by the users to know how to use the payroll software. Special Features Time Card Entry (Daily Entry or Summary Entry per Payroll Period) Automated computation of withholding tax * (weekly/ semi / monthly/ year-end) * robotic computation of SSS/ PhilHealth and PagIbig Premiums * Infinite slots for user definable other income an d deductions * Loan handling module for SSS, PagIbig and your very own company vales which effectively keeps track of each balances * Printing of Pay Slips and Payroll Register Report generation for SSS, PhilHealth, PagIbig withholding tax (monthly quarterly reports) * Automatic year-end recap of withholding LIMITATIONS On the other hand, this study limits only to the proposed enhancement Computerized Payroll System of the COMPANY. A proposed system which can only be access by authorized person. It does not support meshwork topology implementation, online program or online transaction.